Case Study – Vougioukli Group
The company
The "Vougioukli" group has been active for over 40 years throughout Greece, having quarries, asphalt mix production units and undertaking the execution of large public and private sector projects throughout the country, having as main goal the high quality of products & services.
Milestones
The challenges that existed in the implementation of the upgrade of the "Vougioukli" group were multiple and extremely complex.
The need for modernization and automation in the operation of the company made ideal the choice of replacing the ERP and its organizational processes, in order to fully meet its requirements.
The choice of solution
Wisetech's proposal to serve the recorded needs but also to create the necessary infrastructure for the implementation of future requirements was the complete review of all procedures and work of the organization. The implementation of this great digital transformation project, utilizing Microsoft 365 technology and the Galaxy Enterprise Suite was delivered in two phases.
Phase A - Microsoft 365
- We transferred emails from POP3 & SMTP technology to Microsoft 365 Exchange online.
- Migrated all files to Sharepoint online and OneDrive for Business.
- We have integrated the operation of all departments using Microsoft Teams.
Thus, problems such as keeping duplicate versions of excel & word files, corporate files stored in various profiles and folders where other resources of the group were not accessible, confusion between departments, etc. were eliminated. At the same time, the integrity of the files was ensured through versioning and downloading automatic backups in the Cloud.
Each user now had his personal account and through SSO (Single Sign On) experience he had access to all the files allowed by the organization. Through this process the onboarding of new employees was simplified and the new employee quickly had the full picture of the data he needed.
Phase B - Galaxy Enterprise Suite
- Data migration from the old ERP
- Multi Corporate management of six companies of the group.
- Consolidated results within the group.
- Construction of an advanced module for the collection of open balances to creditors and suppliers for the automatic collection of liabilities, payment proposal, submission to control scenarios based on payment amount.
- Approval scenarios consisting of several executives who according to the criteria are automatically informed, approve, reject or modify the amounts to be paid.
- Access to scripts and through Web portal for the possibility of approvals from executives who do not have access to Galaxy Client. Approvals are authenticated using multifactor authentications via a mobile phone authenticator app.
- Production of encrypted files which are received by the bank and executed. The system is able to produce corresponding documents and to match the amounts with the supply documents.
- Invoicing of technical projects and sale of products (asphalt mix, concrete, aggregates) automatically and with calculations of complex commercial and pricing policies. The custom module was developed entirely to the needs of the group.
- Automate processes through a custom ship loading module and manage the shipments and shipments of material trucks, ship loaders and billing managers using SMS and alerts. Automatic issuance of consignment notes during the process of weighing trucks in scales. Online communication with the weighing systems, calculation of weight, tare weight and loading material and printing of the document directly to the driver without human intervention.
- Utilization of CRM for the automated information of customers and suppliers.
- Reduced time in demanding management / completion processes.
Technology Used:
- Galaxy Enterprise Suite
- Galaxy CRM
- Bespoke Galaxy Modules
- Rest API’s
- Office 365
- Sharepoint online
- One drive for Business
- Azure Website
- Hyper-V
Wisetech has been by our side for more than 7 years. Their analytical approach to the complex needs of our company as well as their methodology led VOUGIOYKLIS Association/group of companies to increase its efficiency and to rapidly reduce years. From the first moment, he fully understood our needs and managed, through custom procedures, to automate tasks that until then required many hours of preparation and control on our part. Furthermore, the use of Microsoft 365 proposed and configured by Wisetech makes our business fully modern and efficient.
